​1. Introduction

Welcome to NotaVise (“we,” “our,” or “us”). We respect your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website and use our services, including:

• Remote Online Notary (RON) Services

• Apostille Services

• Business Consultation Services

By using our website, you agree to the terms of this Privacy Policy.

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2. Information We Collect

We may collect the following types of information:

A. Personal Information

• Full name

• Email address

• Phone number

• Billing and payment details

• Government-issued identification (for notarization purposes)

• Signature and notarial records

B. Technical Information

• IP address

• Browser type

• Device information

• Pages visited on our website

C. Session & Recording Data (RON Services)

For Remote Online Notarization sessions, we may collect:

• Audio/video recordings of sessions

• Digital signatures

• Identity verification results

• Time-stamped session logs

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3. How We Use Your Information

We use your information to:

• Provide notary and apostille services

• Verify your identity in compliance with applicable laws

• Process transactions and send confirmations

• Maintain legally required notarial records

• Improve our website and services

• Communicate with you regarding appointments or inquiries

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4. Sharing Your Information

We do not sell your personal information.

We may share your information with:

• Identity verification providers

• Payment processors

• Government agencies (for apostille processing or legal compliance)

• Technology platforms used for Remote Online Notarization

All third parties are required to protect your information.

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5. Data Retention

We retain your information:

• As required by Rhode Island law and applicable notary regulations

• For legally mandated recordkeeping periods for notarizations

• As necessary to resolve disputes or enforce agreements

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6. Data Security

We implement appropriate technical and organizational safeguards to protect your information, including:

• Secure encryption

• Access controls

• Protected digital storage

However, no method of transmission over the internet is 100% secure.

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7. Your Rights

Depending on your location, you may have the right to:

• Request access to your personal data

• Request corrections to inaccurate information

• Request deletion of your data (where legally permissible)

• Withdraw consent for certain uses

To exercise these rights, contact us at the email below.

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8. Cookies and Tracking Technologies

Our website may use cookies to:

• Enhance user experience

• Analyze website traffic

• Improve functionality

You can disable cookies through your browser settings.

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9. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of those sites.

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10. Compliance with Laws

NotaVise complies with:

• Applicable Rhode Island notary laws

• Federal privacy and identity verification requirements

• Electronic signature and recordkeeping regulations

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11. Children’s Privacy

Our services are not intended for individuals under 18. We do not knowingly collect information from minors.

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12. Updates to This Policy

We may update this Privacy Policy at any time. Updates will be posted on this page with a revised effective date.

13. Contact Information

If you have any questions about this Privacy Policy, please contact:

NotaVise
Website: www.NotaVise.com
Email: info@notavise.com

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Effective Date: 03/31/2026